Personal information that we collect via our website
We collect information from you when you subscribe to our newsletter or contact us by using any of the available means (forms, e-mail, phone).
When using a form on our site, as appropriate, you may be asked to enter your: name, e-mail address, phone number, company and your interests, etc.
We also use cookies to track which pages are visited and the behaviour of our users. You may, however, visit our site anonymously.
What are Cookies and why we use them?
Cookies are a small text files that are automatically stored on your computer when you visit a website (which uses cookies).
Websites use them to help them customize information you need/require. For example to remember your preferences. Then, the website can automatically offer the options and pages on the website, that you might be interested in. Most of today’s websites use cookies.
How do we use them?
There are different types of cookies:
Based on their duration (lifespan):
Based on the cookie owner
We use Google tools (Analytics, Tag Manager, WebmasterTools) to generate (anonymous) statistics about the user’s behaviour on our website. But we do not personally identifying these users.
We also use third-party technology that allows us to create a better website experience for users. You may recognize such third-party tools:
– to track visitor’s behaviour on website, we use Hotjar
– we use social media platforms: Facebook, LinkedIn, Twitter, YouTube, Google plus and maps
– for newsletter subscriptions we use MailChimp
How long do cookies remain active?
Most cookies are deleted when you close your browser. Some so-called “persistent cookies” remain stored longer, ranging from 90 days to several years. You can remove these cookies manually at any time by deleting your browser cache.
You can change or check your cookie preferences here: Change privacy settings | Privacy settings history | Revoke consents
You can also change cookies behaviour by editing your browser settings. How to do so depends on the browser you use. We recommend to you to consult the help function of your browser for more information. But remember that the refusal of (some) cookies may result in the loss of (certain) website functions.
Why we collect this information?
Any of the information we collect from you may be used in one of the following ways:
To improve customer service
Your information helps us respond in a more effective way to your requests and support needed.
To send periodic emails/newsletters
The email address you provide may be used (with your consent) to send you newsletter (from IT, payroll, accounting and HR environment, containing also invitations to events, company information, related product or service information, etc).
Note regarding newsletters: If at any time you would like to unsubscribe from receiving future newsletters, we include detailed unsubscribe instructions at the bottom of each email.
Third party access
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, as long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or other’s rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.
The company Accace EWA s.r.o., with its registered office at Mlynské nivy 16, Bratislava – Ružinov 821 09, Identification number (IČO): 54 180 767, Date of entry: 11/11/2021, Legal form: Private limited liability company; (hereinafter as “EWA”) processes the following groups of personal data:
EWA processes the personal data in accordance with REGULATION (EU) 2016679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter as the “Regulation”).
In terms of the Regulation, EWA has adopted the appropriate technical and organisational measures in order to ensure the protection of the personal data and the rights of the persons, whose personal data is processed (hereinafter as the “Data Subject”).
In order to fulfil of the obligation laid down by the Regulation, EWA is obliged to inform the Data Subject about the details of the processing of the personal data.
EWA as the Controller may collect the Personal Data in the area of company presentation:
Marketing
Purpose of personal data collecting: sending the marketing materials for presentation of company to EWA’s clients and potential clients
Legal basis: consent (art. 6 para. 1 a) of the Regulation) and legitimate interest (art. 6 para. 1 f) of the Regulation) – for the commercial purposes of the controller – presentation of the provided and new services
Scope of personal data: name, surname, degree, e-mail, work position, phone number
Recipients: IT services suppliers and administrative services in the premises of EWA for the purpose of maintenance only
Transfer to third country: N/A
Storage period: for the period of consent of the data subject or for the period of the contractual relationship with the client
Data subjects: contact persons of the EWA’s clients and potential clients
Categories of processing: collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, alignment or combination, restriction, erasure or destruction
Contractual documentation
Purpose: Administration of evidence of natural persons with whom a contract has been concluded, contact persons in case of contracts with legal persons and natural persons to whom the Power of Attorney has been granted.
Legal basis: contract (art. 6 para. 1 b) of the Regulation), legitimate interest (art. 6 para. 1 f) of the Regulation) – processing of contact data of the client’s employee for communication purposes
Scope of personal data: degree, name, surname, maiden name, job position, address of permanent residence, address of temporary residence, phone number and e-mail, date of birth, type and number of identification card, bank account, signature
Recipients: tax authorities, courts, Social insurance company, health insurance company, banks, IT services suppliers, administrative services in the premises of the controller
Transfer to third country: N/A
Storage period: during the contractual relationship and 11 years after its termination
Data subjects: employees of the controller, natural persons with whom a contract has been concluded or to whom the power of attorney has been granted, contact persons of the client
Purpose: keeping records of recipients and senders of mail
Legal basis: legitimate interest (art. 6 para. 1 f) of the Regulation) – to be informed on the date of the sent and received mail including the sender and recipient in order to protect the rights and interests of the controller
Scope of personal data: degree, name, surname, signature, address, e-mail
Recipients: IT services suppliers, administrative services in the premises of the controller
Transfer to third country: N/A
Storage period: 5 years following the closure of the evidence for calendar year
Data subjects: natural persons – senders and receivers of mails
EWA is a business process optimization solution that provides complex and secure document management for accounting, payroll and tax areas.
EWA as the Processor shall process the Personal Data in the areas of the provision of the services based on the contract and any other legal act:
The Data Subject shall have the following rights in relation to the personal data processing:
Data Protection Officer: Mgr. Tatiana Valentová
Contact: Mlynské nivy 16, 821 09 Bratislava, Slovak Republic
+421 2 325 53 000, GDPR@accace.com
